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With rising temperatures and the rising number of people getting vaccinated, there will no doubt be a rise in return to in-person events – and for many, sooner rather than later. Without question, there are some who are more than ready to take the plunge, but others, who are barely ready to dip their toes into the waters of in-person mass gatherings – just yet. If tasked with planning your organization’s upcoming in-person event, you will be faced with creating a comfortable, engaging, enjoyable, and safe environment — for the ready and the reluctant.

By most forecasters’ accounts, organizations will be getting back to mass, in-person gatherings by the fourth quarter of this year or in early 2022. And for the planning of these events, many are going to need event planners. Typically, event hosts see their first step in getting the right event planner as calling for an RFP (Request for Proposal), but to that I say, “not so fast.” Here are a few reasons why you might want to re-think that step or choose to take it later.

Now that we are recovering from the whiplash of being thrust into a totally different way of planning and delivering mass events, it is time to strategize on moving forward optimizing what we have learned from the scramble to find solutions and the expanded use of emerging technologies.